Invoice Processing and Correspondence Coordinator (Barranquilla)

**Join Our Team as an Invoice Processing and Correspondence Coordinator!**

**Location**: Medellin and Barranquilla **Shift Schedule**: Monday to Friday, 6:00am to 3:00pm PST

**About the Role**: We are looking for a meticulous and organized Invoice Processing and Correspondence Coordinator. In this role, you will manage invoice processing and handle communications with clients and vendors. Your responsibilities will include ensuring accurate invoice entries, maintaining clear records, and facilitating smooth communication between departments and external partners.

**Key Responsibilities**: **Invoice Processing**:

- Review, verify, and process incoming invoices from vendors and clients.
- Ensure proper coding and documentation for all invoices, complying with company policies and financial controls.
- Collaborate with claims and operations teams to ensure timely and accurate payments and resolve discrepancies.
- Track and monitor outstanding invoices, following up as necessary to ensure timely payments.
- Maintain a well-organized filing system for all invoice documentation, both digital and physical.

**Internal and External Correspondence**:

- Serve as the main point of contact for clients and vendors regarding invoicing inquiries, discrepancies, or payment statuses.
- Draft, send, and follow up on correspondence related to invoices, payments, and service agreements, ensuring clear and professional communication.
- Coordinate with internal departments (such as Claims, Billing, and Operations) to resolve any invoicing or payment-related issues.
- Address and resolve customer/vendor concerns and disputes in a timely and professional manner.
- Keep internal departments and external partners updated on the status of invoices and payments.

**Documentation & Reporting**:

- Maintain accurate and up-to-date records of all invoices, payment statuses, and related correspondence.
- Assist in generating monthly or quarterly reports related to invoicing and payments for management review.
- Support audits by providing relevant invoice data and related communications.

**Process Improvement**:

- Identify areas for improvement in invoice processing and correspondence workflows.
- Recommend and implement efficient solutions to streamline processes and improve communication with clients and vendors.

**Qualifications**:

- High school diploma or equivalent; associate's degree or higher preferred.
- Proven experience in invoice processing, accounts payable/receivable, or a similar role.
- Strong communication skills, both written and verbal, with the ability to communicate effectively with clients, vendors, and internal teams.
- Detail-oriented with strong organizational skills.
- Ability to work under pressure and meet deadlines.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., QuickBooks, SAP, or similar systems).
- Previous experience handling customer/vendor relations in a professional setting is a plus. Postúlate en Kit Empleo: kitempleo.com.co/empleo/1b11xz